Online Notarization vs. In-Person: Which Should You Use?

Need something notarized and wondering whether to do it online or in person? Both are valid and legally recognized, but they fit different situations. Here is a straight comparison so you can pick the right one.

Online notarization at a glance

With remote online notarization (RON), you meet a commissioned notary over a secure video call, verify your identity, sign electronically, and receive a digitally sealed document, usually in just a few minutes. It is available in most states and around the clock.

In-person notarization at a glance

With traditional notarization, you bring your document and ID to a notary in person, sign in front of them, and they apply a physical stamp. It works everywhere and is sometimes required for specific documents, but it depends on finding an available notary during business hours.

Side-by-side

• Speed: Online is usually faster, no travel, minutes from home. In person depends on location and hours.
• Availability: Online is often 24/7. In person is limited to the notary’s schedule.
• Convenience: Online works from anywhere with a camera. In person requires a trip.
• Document types: Both handle most documents; a few (like some wills) may have special rules for online.
• Record: Online sessions are recorded and stored as part of the notarial record, adding a layer of proof.

Which should you choose?

For most everyday documents, powers of attorney, affidavits, travel consent letters, agreements, an online notary is faster and easier. Choose in person only when a specific document or receiving party requires a physical, wet-ink notarization. When in doubt, ask the office that will receive your document which they accept.

Frequently asked questions

Is an online notarization as valid as in person?

Yes. A notarization by a commissioned notary is legally recognized, and online notarizations are generally accepted across state lines.

Will everyone accept an online-notarized document?

Most will, but a few institutions have their own preferences, so it is worth confirming in advance.

This article is for general informational purposes and is not legal advice. Some links are referral links, and NotarEase NYC may earn a small credit at no extra cost to you. Acceptance and notarization rules vary by state and receiving party; confirm requirements for your document.