In New York the answer is capped by law, which makes this a shorter conversation than it is in most states. An electronic notary may charge up to $25 per notarial act, and that cap is inclusive of all costs.
What ours costs
| Item | Price |
|---|---|
| First document, one signer | $25 |
| Documents 2 through 7 | $15 each |
| Documents 8 and up | $10 each |
| Each additional signer | $15 |
| Witness, if required | $15 |
One affidavit is $25. Three estate documents signed by a married couple is $70. A ten document package is $145.
What the cap actually means
The $25 ceiling applies per notarial act, not per session. Three documents notarized in one sitting are three acts, so the legal maximum for that session is $75, and we charge $55.
The words inclusive of all costs matter just as much. A New York electronic notary cannot add a technology fee, a platform fee, or pass through what the notarization software costs them. If someone quotes you $25 and then adds a service charge on top for the same act, that is worth questioning.
Ready to notarize? Most sessions finish in about 15 minutes.
Compared with a mobile notary
In-person notarization in New York works completely differently. The notarial act itself is capped at $2 per signature by state law, and the travel is charged separately because driving to you is not a notarial act.
Our travel starts at $40 for Rockaway and Far Rockaway and rises by distance to $110 for Manhattan, the Bronx, deep Brooklyn and Staten Island, with surcharges for evenings, late nights and weekends. So one signature at your Queens office might be $65 plus $2.
For a single straightforward document, online is cheaper and faster. For anything needing wet ink or witnesses, mobile is the right tool. See the full comparison.
What is included
The identity verification, the credential analysis, the live session with the notary, the notarial certificate, the tamper evident digital certificate applied to your document, the audit trail, and immediate download when the session ends.
There is no charge for the recording, no charge for storage, and nothing to post.
What is not included
Apostille processing. A separate service at $199 flat, covering county clerk certification, state filing and return shipping. Not a notarial fee, so the cap does not apply. See apostille services.
Document preparation. A notary cannot draft your document, so this is never a line on the bill.
Recording a deed. Filing through ACRIS is a separate service with its own fee plus government charges.
Why online is usually the cheapest route
No travel fee, because nobody is driving anywhere. No parking, no time off work, no waiting at a bank branch hoping their notary is in. And it runs at any hour, so an urgent document at nine at night does not become an after hours surcharge.
The main reason to choose in person instead is not price. It is that some documents have to be signed on paper.
Frequently asked questions
What is the maximum a New York notary can charge online?
$25 per notarial act, inclusive of all costs.
Is it $25 per document or per session?
Per act. Each document notarized is its own act, which is why multi document sessions cost more than $25 and why we discount the later ones.
Are there hidden fees?
No. New York prohibits adding costs on top of the capped fee for the act itself.
Why is mobile more expensive?
The notarial fee is only $2 per signature. What you are paying for is the travel.
Do you charge for a failed session?
If identity verification cannot be completed, we tell you before you pay.
What New York law actually sets
New York caps the fee for an electronic notarial act at $25, and the statute says that cap is inclusive of all costs. That last phrase is the part worth reading twice.
It means the $25 is the ceiling for the act itself, not a base price with a technology fee, a platform fee, a convenience fee or an identity verification fee stacked on top. If somebody quotes you $25 and then adds $9 for the platform at checkout, that is not a New York compliant quote.
It also means the price is per notarial act rather than per session. Three documents notarized in one video call is three acts, not one.
How our pricing works
Priced per act, with the volume coming down as the count goes up.
The first document is $25. Documents two through seven are $15 each. From the eighth onward it is $10 each. Each additional signer is $15, and a witness, where your document requires one, is $15.
So one affidavit with one signer is $25. Two documents with one signer is $40. Three documents signed by a married couple is $70. Ten documents with one signer is $145.
The two questions that decide your price are how many documents and how many signers, which is why we ask both before quoting anything.
Why the answer to the price question is a range
People get frustrated that nobody will just say a number. The reason is real. A power of attorney with one signer and a refinance package with a spouse and two witnesses are the same service and wildly different prices, and a provider who quotes $25 flat without asking is either about to surprise you at the end or does not understand how the fee works.
Compared with the alternatives
A mobile notary who travels to you is priced differently, because you are paying for travel time plus the state notary fee per signature. Our travel tiers start at $40 in the Rockaways and rise with distance, with evening, late night and weekend add ons. For a single document, online is usually the cheaper option by a wide margin. For a signing where somebody genuinely cannot use a device, travel is worth what it costs.
Walking into a bank or a shipping store is cheap or free where they will do it, but the availability is the problem. Bank notaries serve customers, keep banking hours, and routinely decline anything unfamiliar. That is fine until you need something signed at nine on a Sunday evening.
What is included, and what is genuinely extra
Included: the identity verification, the audio visual session, the electronic seal, the tamper evident certificate, the journal entry required by New York, and immediate download of the completed document.
Genuinely separate: an apostille, where the document is going to a foreign country, which involves a state filing and is a different service at a different price. And a witness, where the document requires one and you cannot supply your own.
What can make a session fail, and cost you time
Almost always the identification. It has to be a valid unexpired government issued photo identification, and expired is expired regardless of how recently it lapsed. Also: signing the document before the session, which defeats the purpose of the notary witnessing it, and a poor scan of the document.
New York also excludes certain estate documents from electronic signature, which is why we do not notarize wills, trusts, powers of attorney, health care proxies or do not resuscitate consents online. Those are done in person, and any provider offering to do them by video for you is offering you a problem rather than a service.
Ready to go, or want a quote first? Start at our online notary page.
Related reading
- Online notary service and pricing
- How to notarize a document online
- Online notarization vs in person
- What an online notary costs
- Can a power of attorney be notarized online?
This is general information, not legal advice. Fees set by New York law can change. Confirm current requirements before relying on this.